Starting an event planning business can be a lucrative and exciting venture. However, to be successful, you need to have the proper equipment. This article will provide entrepreneurs with information on the equipment needed to start an event planning business and tips on getting started without breaking the bank.
What Equipment Is Needed to Start an Event Planning Business?
Equipment costs can be relatively low when you’re starting an event planning business. You can get by with a laptop or desktop computer, printer, and basic office equipment. However, as your business grows, you will want to consider investing in event planning software. This software can help manage clients, events, and finances. It can also help you stay organized and on track.
As your business grows, you may also want to invest in:
1. Event Planning Software
Event planning software can be a great investment for your business. It can manage clients, events, and finances. It can also help you stay organized and on track. There are many different event planning software programs available, so be sure to do your research to find the one that best suits your needs.
2. Laptop or Computer
A laptop or desktop computer is a necessity for any event planning business. You will use it to create documents, contracts, invoices, and more. Be sure to invest in a reliable computer that can handle all of your business needs.
3. Color Printer
You will need a printer to print out documents, contracts, invoices, and more. Choose a printer that can produce high-quality color copies so you can maximize the use of the printer in creating flyers or ads for your business. Be sure to invest in a reliable printer that can handle all of your business needs.
4. Paper Cutter
A paper cutter can be a handy tool to have on hand for any event planning business. It can help you quickly and easily cut paper into the desired shape or size.
5. Utility Scissors
Scissors are a must-have tool to have on hand for any event planning business. They can help you quickly and easily cut paper, ribbon, or fabric into the desired shape or size. Use kitchen or utility scissors for paper-cutting and use fabric shears to cut ribbon and fabrics of all weights.
6. Tape Measure
A 3-foot tape measure is a necessity to have on hand for any event planning business. It can help you quickly and easily measure tables, chairs, or other items.
7. Desk Stapler
A desk stapler is necessary for any event planning business. It can help you quickly and easily staple papers together.
Colored pens are important items for any event planning business. Use various colors to make notes on event items that need your attention.
9. Large Black Markers
Large black markers are needed to make temporary signs, outline large areas and for general use in labeling.
Highlighters can be a handy tool to have on hand for any event planning business. They can help you quickly and easily write down notes or ideas.
11. Sticky Notes
Sticky notes, from small to large poster sizes, are essential when planning a venue space. They can be utilized to mark areas and define dimensions and they can be used to create quick lists of items needed for each area.
Paper notepads should always be on hand for any event planning business. They can help you quickly and easily write down notes or ideas.
13. Color-coded and Numbered File Folders
File folders are essential in every event planning business. They assist in holding documents and papers in related files for easy access. Use numbered file folders as a set-back weekly schedule. You can easily organize documents, contracts, invoices, and more with file folders.
14. Hanging File Folders
Hanging file folders can be a handy tool to have on hand for any event planning business. They hold file folders in selected groupings for ease of use.
Plastic or vinyl binders of various sizes are easy-to-use and can be quickly accessed by color when you are juggling multiple events at once. Binders hold documents securely and can be taken anywhere to meet with prospective vendors or clients.
16. Label Maker
A label maker, such as a P-Touch Label Maker, makes professional numbers and letters that stick to any surface. If you want to provide a professional, clean look to any document, file or item, you’ll want to use a label maker.
17. Name Badges
Name badges come in all shapes and sizes. Good-quality name badges are essential for any event, as they need to be easy to label and they must adhere properly throughout an entire event.
Banners of all sizes can be expertly made at local print shops. Use the event colors and any logos for a professional and eye-catching banner.
How Can You Get Started Without Breaking the Bank?
Here are a few ways to get started without breaking the bank:
- Use event planning software that offers a free trial period. This will allow you to try out the equipment and software before committing to a purchase.
- Borrow equipment from friends or family members who are already in the business. This can help save on equipment costs.
- Shop around for the best deals on equipment. Compare prices to find the best deal.
- Purchase used equipment. This can be a great way to save money on equipment costs.
Starting an event planning business can be a fun and rewarding experience, but it does require some equipment. We have listed the key pieces of equipment that you will need to get started. If you are unsure about what type of equipment to purchase, we suggest trying out event planning software with a free trial period or borrowing equipment from friends or family members who are already in the business. With the right equipment, you will be well on your way to success as an event planner.